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April 7, 2020: Executive Committee Meeting

Alexandra Persiko
Meeting Agendas and Minutes
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April Executive Committee Meeting; April 7, 2020, 5:00pm-6:00pm

In attendance:

  • President: Melanie Miller-Foster
  • Vice President: Bob Persiko
  • Public Relation Officer: U.B. Bakker
  • Treasurer: Bruce Truitt
  • Membership Committee Chair: Daniel Foster (for 30 minutes)
  • Secretary: Sarah Knorr
  • Book Group Chair: Susan Steinberg

Location:

  • This meeting was held via virtual method (Zoom) due to the ongoing Coronavirus pandemic

Topics of Discussion:

  • What can we do now to serve our community?
    • Global Connections provides:
      • Tuesday Conversation groups: held via virtual methods (Zoom)
      • Book Groups: held via virtual methods (Zoom)
      • ESL classes: chatting through Epic
    • Connect with FSA-Foreign Student Associations
    • Provide community resources through Facebook, Mailchimp
      • Hang messages/signs around local international communities
        • Melanie to send out email to membership re: create, design, and implement posters/ideas to stay sane during this time
      • Information on local restaurants providing free food, food deliveries
      • Information on how to DIY face masks
    • Reach out to Penn State Global Programs: what are they doing for international students/community during the pandemic?
  • List of Assests: What do we own?
    • Location of specific things, create paperwork
  • Website details
    • List of officers
  • Membership survey
    • Ask for top 10 priorities
    • Provide ideas for activities in coming months
  • Membership engagement
    • Committee meetings via virtual methods (Zoom)
  • No formal membership meeting for next month

Agenda Items:

  • Develop a plan for GC functions over the summer months (MJMF)
    • Due to ongoing Coronavirus pandemic: There will be no formal general membership meetings in person until further notice
  • What is the process for articulating and documenting standing rules? (BET)
  • Revise the process flow and controls for simultaneous membership and cultural events (BET) – I either did not understand our solution or we didn’t finish the discussion or document it.
  • Resolving in policy or procedure the gift card issue (BET) – As above.
  • Specification in the record or a rule storage location of and maintenance responsibility for PA system (BET) – As above
  • Development of written rule for PA system accountability (BET) – related to above
  • Google Document for messages that are not of immediate attention (sk)

 

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